VOTE 2018The Municipality of Killarney will be implementing an alternate method of voting for the 2018 elections. In recent years the Municipality has been using vote by mail but for 2018 we will be implementing Internet and Telephone Voting for the 2018 Municipal Election in October, 2018.
This system replaces the traditional polling place method and eliminates the need for advance polls and voting proxies. It also improves voter access and increases voter participation. As the election draws closer we will be including more information about the voting process on this page. In Killarney the Mayor is elected at large, which means all eligible voters choose from the same mayoral candidates when voting. Councillors are elected to represent two wards, three Councillors Ward 1 and two Councillors Ward 2.
Key Election Dates for the Year 2018
May 1 – Nomination period commences.
July 27 – Nomination Day. (9 a.m. to 2 p.m.)
July 30 – Certification of nomination papers before 4 p.m. – Acclamations after 4 p.m.
July 31 to September 1 – Receipt of Preliminary List of Electors (PLE) from the Municipal Property Assessment Corporation (MPAC) on a date between July 31 and September 1 of an election year as agreed upon by the clerk and MPAC.
Sept 4 - Oct 22
- Period for addition/correction of own name on voters’ list
- Period of removal of deceased persons from the voters’ list
- Provide copies of voters’ list to persons entitled.
October 9 to 22 – Internet & Telephone Voting opens
October 22 – Election Day
December 1 – New Council Term Start Date
Common Voter Questions and Answers for eVoting
Who will get a Voter Instruction Letter (VIL) with a PIN to vote in the election?
All qualified electors on the official Municipal Elector's List provided by the municipality.
What if my name is not on the Elector List?
Eligible electors who are not on the official Elector List will have to go to a location designated by the Election Official and complete the required form to have their name added to the Elector List. Once this is completed you will be given a VIL by the Election Official.
When should I expect to receive my PIN in the mail?
A. Individual PINs will be mailed to eligible electors so that they are received approximately three (3) to five (5) days prior to the first voting day.
What if I don’t get a PIN in the mail by Election Day?
If you are an eligible elector and on the official Elector List, but you did not get a PIN in the mail by the start of the election period, you can request a replacement PIN. If the Election Official’s records indicate you were sent a PIN in the mail then the original PIN will be disabled and cannot be used to cast a vote in the election. A replacement PIN will be issued to you if the original PIN has not been voted and you provide appropriate identification.
Why would I not get a PIN in the mail?
If you didn’t get a PIN in the mail one of two things may have happened. First, your name was not on the official Elector List. PINs are only mailed to electors whose names appear on the official Elector List as supplied by the municipality. Secondly, a PIN may have been mailed to you and it has been delayed for some reason in the mail system.
Can anyone tell how I voted if they know my PIN?
No. The system does not track how a particular PIN has voted, only that the PIN has been used to cast a vote.
Once I have my PIN, do I have to register in advance if I want to use either the telephone or the Internet to cast my vote?
No, there is no registration required. During the election period, using your PIN, you can use either the telephone or the Internet to cast your vote or vote using a paper ballot if this is offered by the municipality.
What if I lose or misplace my PIN?
If an elector loses or misplaces their PIN they should contact the Voter HelpLine. The Election Official can decide to replace the missing PIN if it has not already been voted. They will determine if a voter has to travel to a location, sign a form, and then replace the missing PIN, or they can decide to allow the Voter HelpLine agent to authenticate the caller and issue a replacement PIN over the phone. In both cases, the original lost or missing PIN will be disabled and it will not be able to be voted in the election.
How do I access the voting system?
Voting instructions will be included in the Voter Instruction letter mailed to each eligible elector on the official Elector List. Included in this information are instructions on how to access the voting system. Voters can cast their ballot using the telephone or cell phone by calling a toll free number. Voters using personal computers will use the Internet to visit a website that will allow them entry into the voting system where they can cast their vote.
Once I enter my PIN and start my voting process do I have to complete all the races on the ballot in one session? For example, what if I am interrupted and have to hang up the phone for some reason or, if I am voting using the Internet and have to leave my session?
No, you do not have to vote all the races on your ballot at one time uninterrupted. You can disconnect from the Internet or the telephone and re-connect later, re-enter your PIN, and complete your voting activity at that time. In fact, if you find it more convenient, you can switch from one method to the other and complete your voting using the other method. For example, you can start your voting on the Internet and at some point close your Internet session, and then later re-start the voting process and re-enter your PIN using your phone or cell phone and complete your ballot.
What happens if I access the voting system and am presented with incorrect candidates for my district or ward?
The list of candidates presented to you as a voter is determined by your place of residence as defined on the Elector List. If you have moved and your new address was not updated on the Elector List, (and your Voter Instruction letter and PIN were forwarded to your new address), then you will see the list of candidates associated with your old place of residence. You should call the Voter HelpLine and the Election Official will authenticate you and, if satisfied, can then electronically “re-categorize” the PIN. The correct list of candidates will be presented to you once you re-connect to the voting system.
What do I do if I am not sure if I completed a race or the ballot?
During the voting period you can connect to the voting system and enter your PIN. If you have yet to complete all ballots assigned to you, the system will begin where you left off - at the next race you are eligible to complete. When you have completed voting all ballots assigned to you, entering your PIN online in the voting system during the voting period will display a message containing your vote status. This message will advise if you have completed voting. You can also contact the Voter HelpLine to get more information.
If I am using the telephone to vote, how will I know what number to press to vote for the candidate of my choice or what if I make a mistake and select a different candidate than the one I want to vote for?
The Voter Instruction letter mailed to you has the list of candidates included on it for your reference purpose. In addition, each time the system presents you with a race to vote for; it lists the eligible candidates running for that position and instructs you to select the corresponding number for that candidate. You may also clear your ballot selections and start over.
Once a vote has been confirmed, can it be changed?
No. Once a vote has been confirmed it cannot be changed. This process is the same as dropping the ballot into the ballot box in a traditional paper based election ensuring complete voter anonymity and secrecy of ballot. The system does not know how the ballot was voted; only that the PIN was used in the election to cast a vote and thus it cannot be removed from the vote count.
How do I vote if I am away from home, out of town, out of the province, or out of the country?
You can vote during the election voting period using the Internet from anywhere in the world. You can also use telephone service and connect to the voting system toll free from anywhere in North America simply by dialing the toll free number contained in your Voter Instruction letter.
What if I have a rotary phone at home, no cell phone and don’t have a computer with Internet service. How can I vote?
You do not have to vote from home. You can vote from any location using any phone with touch tone service or from any computer. You can also vote in person at polling stations if the municipality is offering PC’s and phones at these locations and/or paper ballots in concert with the electronic voting options. The location of the polling stations can be found in the Voter Instruction letters sent to eligible electors.
If someone calls me and asks for my PIN, what should I do?
You should treat your voting PIN with the same level of secrecy and confidentially you reserve for your bank card and PIN. Do not give your PIN to anyone who may call or approach you for the number.
What do I do if the phone line is busy when I call and try to vote?
If the phone lines are busy, simply hang up and call back a short time later. The voting system is capable of handling a significant volume of calls simultaneously but there is always the possibility that many voters are attempting to call in the same timeframe. Voters will be able to connect to the system over the course of a number of days during the voting period.
Could someone steal my PIN and vote with it?
Stealing and opening another person’s mail is illegal. It is also illegal to represent yourself as another person and steal their right to vote in an election. Both these acts are illegal and have penalties defined by law. If you know someone has voted your PIN illegally you should report it to the Election Official. You can obtain a replacement PIN to cast your vote by presenting yourself to the Election Official and swearing an affidavit that the PIN assigned to you was not voted by you but by someone else.
If I am a voter with a disability; deafness, blindness, or a mobility disability, can someone help me with the voting process?
Electronic voting allows increased rights of privacy to voters with physical challenges that make traditional voting at polling stations more difficult. Blind voters can make use of the telephone and deaf voters can use the Internet to vote with little or no assistance required from others. If you need assistance at the polling station to cast your vote, the Election Official present will be able to assist you.
Would it be possible for me to be sent more than one PIN?
If you received more than one PIN it is because your name appeared on the Elector List more than once. This rare situation might occur if you changed your place of residence and have been enumerated in both locations or you own property and are the registered resident at both locations. You are only permitted to vote once in a municipality and you should only cast a vote using the PIN associated with your primary place of residence. Notify the Election Official of the additional PIN and they will disable this PIN rendering it unusable for the election.
Internet Voting Demonstration Video
Notice of Nomination
NOTICE OF NOMINATION FOR OFFICE MUNICIPAL ELECTIONS 2018
Notice is hereby given to the Municipal Electors of the MUNICIPALITY OF KILLARNEY that nominations for the offices of Mayor and Councillor may be made by completing and filing, in the office of the Clerk, nominations in the prescribed form.
3 COUNCILLORS – WARD 1
2 COUNCILLORS – WARD 2
A person can only become a candidate during the Nomination Period. The Nomination Period starts on Tuesday May 1, 2018 and ends on Friday July 27, 2018 at 2:00 pm. Nomination papers will not be accepted after the deadline.
Nomination papers must be signed by the candidate and filed in person or by an agent (no fax or email) during regular business hours.
The Endorsement of Nomination form requiring 25 signatures is not necessary as eligible voters in the Municipality of Killarney total less than 4,000.
Nominations must be filed at the Municipal Office, 32 Commissioner St., Killarney, Ontario during the period:
- Tuesday May 1, 2018 through to Thursday July 26, 2018, Monday to Friday (statutory holidays excepted) between 9:00 am to Noon and 1:00 pm to 4:30 pm.
- Friday July 27, 2018 (Nomination Day) between 9:00 am and 2:00 pm. On Nomination Day, candidates must make their presence known to the Clerk prior to 2:00 pm.
Nomination papers will not be accepted after the deadline.
Nominations may be made by completing and filing, in the office of the Clerk, the prescribed nomination form along with acceptable identification (must be valid and contain the candidate’s name, a photo I.D., qualifying address and signature), the prescribed nomination filing fee ($200 for the Office of Mayor, $100 for all other offices), and such other documentation as required for the filing process. The filing fee is payable by cash, debit, credit card (VISA or Mastercard only), certified cheque or money order made payable to The Municipality of Killarney.
If, after having filed a nomination form, a candidate wishes to file a nomination for a different office in the same election, the first nomination shall be deemed to have been withdrawn at the time the second nomination is filed. The filing fee is deemed to have been paid with the latest filing if the two nominations are for the same council/board unless changing offices.
If a greater number of candidates are certified than are required to fill the said office, there will be an election. If the number of nominations for an office is less than the number of candidates to be elected an additional Notice of Nomination will be advertised with postings on the Municipal office bulletin boards as well as on the website. Additional nominations may be filed only between 9:00 am and 2:00 pm on the Wednesday following Nomination Day (August 1, 2018) in the office of the Clerk.
VOTING DAY - Monday, October 22, 2018 (10:00 AM to 8:00 PM)
New in the 2018 Municipal Election – Voters in the Municipality of Killarney will be voting electronically, by internet or telephone.
For further information, please contact:
Candy K. Beauvais, Clerk-Treasurer
32 Commissioner Street
Killarney, ON P0M 2A0
T: 705-287-2424 ext. 203